Accounts Receivable

The Accounts Receivable Office manages invoicing for fundings and student sponsorships, processes payments through checks, ACH transfers, and international wires, and records accounting transactions in compliance with GAAP and OFM accounting policies. We support both internal operations and external sponsors with transparency and accountability.

Third-Party Sponsors

If a third party is paying a student’s tuition and fees, the sponsor must provide a guarantee of payment (such as a voucher, letter of credit, purchase order, or authorization for purchase) to Accounts Receivable before the tuition deadline. Any delay may result in the students’ enrolment being dropped.

Payment vouchers may be submitted in the following ways:

• In person: Cashier’s Office, Building 6
• Email: kitran@highline.edu or accountsreceivable@highline.edu

Important Notes

• If a third party is unable to submit vouchers before the tuition deadline, they may request a temporary hold to prevent enrollment cancellation. Please note that this hold is time-limited, and vouchers must be submitted as soon as possible to finalize payment arrangements.
• If the third party does not cover all charges, the student is responsible for paying the remaining balance.
• Students must ensure all tuition and fees are paid each quarter to avoid the collections process.
• If a student changes their schedule after a voucher has been paid, they must notify kitran@highline.edu or accountsreceivable@highline.edu.

Third-Party Billing

• Sponsorships will not be applied to a student’s account until all required documents are received.
• Third-party invoices are typically sent after the Last Day for 40% Refund.
• If the sponsorship also covers bookstore charges, invoices are sent after bookstore accounts are finalized, usually at the end of the quarter.

Frequently Asked Questions (FAQ)

Q1. What is a third-party sponsor?

A third-party sponsor is an organization or agency that agrees to pay a student’s tuition and fees on their behalf. Sponsors are most commonly employers (such as Amazon, Boeing, or SEIU) but may also include government agencies (such as DVR or the VA) and tribal agencies (such as the Muckleshoot Indian Tribe).

Q2. What documents are required from third-party sponsors?

Sponsors must provide a guarantee of payment such as a voucher, letter of credit, purchase order, or authorization for purchase before the tuition deadline. These documents may be submitted directly to Accounts Receivable by either the student or the sponsor’s designated point of contact directly to Accounts Receivable.