Internal Events
This site is intended to guide Faculty and Staff in the process of coordinating campus facilities and services for an internal event.
Prior to reserving conference space, be sure to review and consider the following:
- Review the Facility Use Policy.
- What space(s) are needed?
- What is the date and time of the event?
- How many people are attending?
- What are the events AV needs?
- Is catering required?
- Who is hosting the event? Is it a College Event or a Sponsored Event?
Reservations are granted on a first-come, first-served basis. Event space can be reserved up to 18 months in advance.
Use 25 Live to request and reserve event space
Additional Considerations
How does the room need to be set? Basic layouts include Banquet, Theater, Classroom, U-Shape or Hollow Square. Let Conference and Event Services know no later than one week in advance.
What are the AV needs for the event? If there are any special AV needs such as use of the microphones, presentation tutorials and assistance, or teleconferencing, contact Conference and Event Services or place a ticket request with the ITS help desk no later than one week in advance.
If ASL services are needed, contact Access Services.
- Review the Facility Use Policy regarding Sponsored Events.
- Reserve space on 25 Live no later than 6 weeks in advance.
- Complete the Room Rental Fee Waiver Form and wait for approval from the approving Vice President. This must be completed no later than 6 weeks in advance.
- A contract and down payment must be executed between Highline College and the external entity no later than 30 days before the event.
- The sponsoring department must have a representative present throughout the duration of the event.
Zoom Webinars
Contact Rachel Collins– Conference and Event Services Manager at least one week before the event date.