No, we do not offer rental facilities for private parties, weddings, birthdays, baby showers, or other personal social events.

• Email us to verify if the space you’d like to rent is available.
• Provide details such as: Date/Time, Number of attendees and Type/Name of the event.
• We will suggest available rental options based on your information.
• Once you’re confirmed and happy with the rental option, we will reserve the space for you.
• We will send over the contract.
• Upon signing the contract, a 20% deposit of the total rental fee will be required to secure the space.

To secure your reservation, a 20% non-refundable deposit of the total rental fee is required at the time of signing the contract. Please note that your space will not be guaranteed until the deposit is received. If the deposit is not submitted, we cannot hold the reservation.

Yes, we do offer tours. If you’d like to tour any of our venues, please reach out to Conference & Event Services via email to schedule an appointment. Please note that we cannot guarantee availability for tours or walkthroughs without an appointment, as we may not be available if you stop by without notice.

Any signs/ posters posted prior to the day of your event must be approved by Student Programs at Highline College.

We recommend using A-frame boards, balloons, and other signage on the day of your event to help direct guests to your space. The recommended poster size for A-frame boards is 20″ x 24″. For assistance with signage/board placement, please contact Conference & Event Services.

You are required to remove all signage after your event concludes.

We do offer linens for rent for the event at $5 each. We have both black and white linens available. If you’d like to rent linens for your event, please inform Conference & Event Services about the quantity you’ll need for 2 weeks in advance.

• Prohibited Items: Glitter, confetti, Mylar balloons, and fog/smoke machines are strictly prohibited.
• Taping, tacking, or attaching anything to facility walls, poles, railings, or windows is not permitted without prior approval from Conference and Event Services.
• The Renter will incur a cleanup fee if any of these items are found.
• Damage to Property: The Renter is responsible for any damages to the Facility or its property.

 

Our individual parking pass is $3 per car/day. For an event-parking is included in the rental rate, so as the event host, you won’t need to worry about parking for your attendees. Conference & Event Services will provide you with a PDF file of parking passes prior your event day, which you can print or distribute to your attendees.

Unfortunately, we cannot waive the parking fees as it is already included in the rental rate.

Please request wireless internet access at the time you are booking your meeting with the Conference and Event Services staff.

Highline College does not currently have an exclusive food service provider. Conference Services has partnerships with local catering companies that can provide exceptional catering services for your banquet and event needs including bar and bartender services. Caterers providing services at the College must be licensed and insured business and approved by the Conference Services Manager.

It depends on the type of event you’re hosting. For most events, security is not typically required as we have 24 hours campus security team. However, our Conference and Event Services team will notify you if we determine that a security officer is needed for the entirety of your event.

Please note that security officers must be either off-duty police officers or Highline College Public Safety officers; private security companies are not allowed. There are fees associated with hiring an officer. An off-duty police officer can be hired for a minimum of three hours at approximately $70 per hour, while a Highline Public Safety officer can be hired for a minimum of three hours at $60 per hour.

We are committed to providing accessible facilities for all guests. The majority of our event venues are ADA accessible. Below is a breakdown of accessibility features by building:

• Building 25 and Building 8: Fully ADA accessible, including elevators and all standard accessibility features.

• Building 2 and Building 7: Single-story buildings that include all ADA accessibility features.

• Classroom Buildings: While most do not have elevators, they are equipped with other standard ADA features such as ramps, and accessible restrooms.

Yes. A policy of commercial general liability insurance in an amount of at least one million dollars ($1M) per occurrence against claims for bodily injury, death and property damage. The insurance shall name Highline College, as additional insured. The certificate of insurance must be filed with the Highline College Conference Services Manager at least fifteen (15) calendar days prior to the event.

If your event is serving alcohol, two million dollars ($2M) of coverage is required.

Alcoholic beverages are prohibited at Highline College campus, EXCEPT at approved events, where all relevant Washington State laws and Highline College administrative procedures, guidelines, and regulations are met. Renter must fill out the Alcohol Service Request Form and obtain an appropriate license/permit from the Washington State Liquor & Cannabis Board.  Information regarding alcohol licenses and permits, including banquet permits, can be found at: https://lcb.wa.gov/licensing/special-licenses-and-permits.

No, we do not offer non-profit rate. Our venue rental fees are flat rate for up to 8 hours. Any additional hours will be charged $50 per hour.

No, our sound system is primarily designed for voice projection. While you can use it to play music from platforms like Spotify or other online sources, it may not be suitable for professional music projection or live performances. If you require higher-quality sound for music or live events, we recommend bringing in a DJ or a sound mixer for your event.

Typically, we have a staff member available to assist with events held in Building 8, Building 2, or Building 7. This individual will be present to help with general A/V support and to oversee the event. Please note, however, that this person is not an IT professional and will not be able to troubleshoot unforeseen IT issues, nor are they a custodian to move the furniture sets around.

For classroom rentals, please note that there will be no on-site attendant available to assist with the event. Upon arrival at the campus, please contact a PUBLIC SAFETY Officer to gain access to the classroom, and be sure to reach out to them again when leaving. If any unexpected issues arise, feel free to contact our event manager/coordinator for assistance.

Yes, room setup is included in the rental rate. Our college facilities department handles all event room setups. Please provide your desired room setup at least 15 days prior to your event. Highline College as a venue cannot guarantee to accommodate any changes requested within 15 days or less.

No, our classrooms are set up in a standard classroom style. You are welcome to rearrange the tables and chairs as needed, but we ask that you return them to their original position after the event.

Unfortunately, we do not permit setup the day before, as it would count as a rental for that additional time. If you wish to set up earlier, there would be a fee of approximately $100 per hour for the extra time for setting up the day before.

• Cancellation More Than 30 Days Before the Event: The Reservation fees (20% of total rental fees) will be forfeited.
• Cancellation 30 Days or Less Before the Event: Only 50% of remaining rental fees will be refunded.